CollectionModel v2.05.17

DiversityCollection Information Model (version 2.05.17, 15 February 2012)

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ER Diagrams

Overview over all entities and relations used in the database model

(enumeration tables are not included)

The colors in the diagram indicate the logical group of the tables as described in the legend. Some “housekeeping” fields and tables for the documentation when and by whom the data were inserted or changed are not shown in the overview or the detail diagrams.

A short introduction:

• “CollectionSpecimen” is the central entity, containing the information directly related to the collected specimen. The field ExsiccataID relates to the module DiversityExsiccate within the Diversity Workbench.
• “CollectionProject” keeps the relation to the projects. Each specimen may be included in several projects.
• “CollectionAgent”. The people or groups responsible for the collection of the specimen are stored in the table CollectionAgent. There may be several collectors for one specimen. The sequence of the collectors (e.g. for print on a label) is stored with the CollectorsSequence. The CollectorsAgentURI refers to the module DiversityAgent within the Diversity Workbench.
• “CollectionSpecimenImage” keeps the images for a specimen. The ResourceURI refers to the module DiversityResources within the Diversity Workbench.
• “CollectionEvent” is the central entity, containing the information for the collection event. Specimen stored in a collection are gathered during a collection event. The tables associated with collection event keep informations about the geographic locality, the habitat, the date etc. During an collection event, several specimen may have been collected.
• “CollectionEventSeries”. An event series can contain other series and collection events. The event series should be used to organise your collection events.
• “CollectionLocalisation”. The geographic localisation of each collection event can be documented with several localisation systems. One option are entries linked to the module DiversityGazetteer within the Diversity Workbench, providing information on geographical names.
• “LocalisationSystem” lists the localisation systems used to document a geographical locality.
• “CollectionEventProperty”. Properties of the collection site, e.g. the habitat found during a collectoin event can be documented with several habitats derived from standard habitat list like e.g. EUNIS.
• “CollectionEventImage” keeps the images related to a collection event, e.g. a map or a photograph of the habitat.
• “IdentificationUnit”. The items in one collection specimen are regarded as identification units. One specimen can contain several identification units, e.g. an insect (1) feeding on a fungus (2) growing as a parasit on a plant (3).
• “Identification” keeps the identifications of the identification units in a collection specimen. Each identification unit may have been identified several times. For relation to the module DiversityTaxonNames the field NameURI is used.
• “CollectionSpecimenPart”. This tables keeps the informations about the parts of a specimen and the actual location of a specimen within e.g. a herbarium. A specimen may be located in several herbaria with several duplicates.
• “Collection” lists the collections where the specimen can be found.
• “CollectionSpecimenRelation” documents the relations between specimen.
• “CollectionSpecimenTransaction” documents the exchange with other herbaria.

Entities ending with “_Enum” (“CollRelationType_Enum”, “CollTypeStatus_Enum” etc.) contain enumerated values or strings; all have the same fields shown in the last ER diagram further below.

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Table: Analysis

Analysis types used within the database

Column	Data type	Description
AnalysisID	int	ID of the analysis (Primary key)
AnalysisParentID	int	Analysis ID of the parent analysis if it belongs to a certain type documented in this table
DisplayText	nvarchar (50)	Name of the analysis as e.g. shown in user interface
Description	nvarchar (MAX)	Description of the analysis
MeasurementUnit	nvarchar (50)	The measurement unit used for the analysis, e.g. mm, µmol, kg
Notes	nvarchar (MAX)	Notes concerning this analysis
AnalysisURI	varchar (255)	URI referring to an external documentation of the analysis
OnlyHierarchy	bit	If the entry is only used for the hierarchical arrangement of the entries DefaultValue: (0)
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: AnalysisResult

Value lists for analysis types with predefined values, e.g. "0, 1, 2, 3, ..." for Red list category. Includes description etc. for the values in the list.

Column	Data type	Description
AnalysisID	int	ID of the analysis (Primary key)
AnalysisResult	nvarchar (255)	The categorized value of the analysis
Description	nvarchar (500)	Description of enumerated object, displayed in the user interface
DisplayText	nvarchar (50)	Short abbreviated description of the object, displayed in the user interface
DisplayOrder	smallint	The order in which the entries are displayed. The order may be changed at any time, but all values must be unique.
Notes	nvarchar (500)	Internal development notes about usage, definition, etc. of an enumerated object
LogInsertedBy	nvarchar (50)	Name of user who first entered (typed or imported) the data. DefaultValue: user_name()
LogInsertedWhen	smalldatetime	Date and time when the data were first entered (typed or imported) into this database. DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Name of user who last updated the data. DefaultValue: user_name()
LogUpdatedWhen	smalldatetime	Date and time when the data were last updated. DefaultValue: getdate()

Table: AnalysisTaxonomicGroup

The types of analysis that are available for a taxonomic group

Column	Data type	Description
AnalysisID	int	Analysis ID, foreign key of table Analysis.
TaxonomicGroup	nvarchar (50)	Taxonomic group the organism identified by this unit belongs to. Groups listed in table CollTaxonomicGroup_Enum (= foreign key)
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: Collection

The collections where the specimen are stored

Column	Data type	Description
CollectionID	int	Unique reference ID for the collection (= Primary key)
CollectionParentID	int	For a subcollection within another collection: CollectionID of the collection to which the subcollection belongs. Empty for an independent collection
CollectionName	nvarchar (255)	Name of the collection (e. g. 'Herbarium Kew') or subcollection (e. g. 'cone collection', 'alcohol preservations'). This text should be kept relatively short, use Description for additional information
CollectionAcronym	nvarchar (10)	A unique code for the Collection, e.g. the herbarium code from Index Herbariorum
AdministrativeContactName	nvarchar (500)	The name of the person or organisation responsible for this collection
AdministrativeContactAgentURI	varchar (255)	The URI of the person or organisation responsible for the Collection e.g. as provided by the module DiversityAgents
Description	nvarchar (MAX)	A short description of the collection
Location	nvarchar (255)	Optionally location of the collection, e.g. the number within a file system or a description of the room(s) housing the (sub)collection
CollectionOwner	nvarchar (255)	The owner of the collection as e.g. printed on a label, should be given if CollectionParentID is null
DisplayOrder	smallint	The order in which the entries are displayed. The order may be changed at any time, but all values must be unique.
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionAgent

The collector(s) of collection specimens

Column	Data type	Description
CollectionSpecimenID	int	Refers to ID of CollectionEvent (= Foreign key and part of primary key)
CollectorsName	nvarchar (255)	Name of the Collector
CollectorsAgentURI	varchar (255)	The URI of the Agent, e.g. as stored within the module DiversityAgents
CollectorsSequence	datetime	The order of collectors in a team. Automatically set by the database system DefaultValue: getdate()
CollectorsNumber	nvarchar (50)	Number assigned to a specimen or a batch of specimens by the collector during the collection event (= 'field number')
Notes	nvarchar (MAX)	Notes about the collector, e.g. if the name is uncertain
DataWithholdingReason	nvarchar (255)	If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionEvent

The collection event where the specimen was collected

Column	Data type	Description
CollectionEventID	int	Unique ID for the collection event (= Primary key)
Version	int	The version of the dataset. Automatically set by the system. DefaultValue: (1)
SeriesID	int	The ID of the related expedition. Relates to the PK of the table CollectionExpedition (Foreign key).
CollectorsEventNumber	nvarchar (50)	Number assigned to a collection event by the collector (= 'field number')
CollectionDate	datetime	The date of the event calulated from the entries in CollectionDay, -Month and -Year.
CollectionDay	tinyint	The day of the date of the event or when the collection event started
CollectionMonth	tinyint	The month of the date of the event or when the collection event started
CollectionYear	smallint	The year of the date of the event or when the collection event started
CollectionDateSupplement	nvarchar (100)	Verbal or additional collection date information, e.g. 'end of summer 1985', 'first quarter', '1888-1892'. The end date if the collection event comprises a period. The time of the event if necessary.
CollectionDateCategory	nvarchar (50)	Category of the date of the identification e.g. "system", "estimated" (= foreign key, see in table CollEventDateCategory_Enum)
CollectionTime	varchar (50)	The time of the event or when the collection event started
CollectionTimeSpan	varchar (50)	The time span e.g. in seconds of the collection event
LocalityDescription	nvarchar (MAX)	Locality description of the locality, exactly as written on the original label (i.e. without corrections during data entry)
HabitatDescription	nvarchar (MAX)	Geo-ecological description of the locality, exactly as written on the original label (i.e. without corrections during data entry)
ReferenceTitle	nvarchar (255)	The title of the publication where the collection event was published. Note this is only a cached value where ReferenceURI is present
ReferenceURI	varchar (255)	URI (e.g. LSID) of the source publication where the collection event is published, may e.g. refer to the module DiversityReferences
ReferenceDetails	nvarchar (50)	The exact location within the reference, e.g. pages, plates
CollectingMethod	nvarchar (MAX)	Description of the method used for collecting the samples, e.g. traps, moist chambers, drag net
Notes	nvarchar (MAX)	Notes about the collection event
CountryCache	nvarchar (50)	The country where the collection event took place. Cached value derived from an entry in CollectionGeography
DataWithholdingReason	nvarchar (255)	If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionEventImage

The images showing the site of the collection event

Column	Data type	Description
CollectionEventID	int	Unique ID for the collection event (= Primary key)
URI	varchar (255)	The complete URI address of the image. This is only a cached value if ResourceID is available referring to the module DiversityResources
ResourceURI	varchar (255)	The URI of the resource (e.g. see module DiversityResources)
ImageType	nvarchar (50)	Type of the image, e.g. map
Notes	nvarchar (MAX)	Notes to this image concerning the collection event
Description	xml (MAX)	Description of the image
DataWithholdingReason	nvarchar (255)	If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionEventLocalisation

The geographic localisation of a collection event

Column	Data type	Description
CollectionEventID	int	Refers to the ID of CollectionEvent (= Foreign key and part of primary key)
LocalisationSystemID	int	Refers to the ID of LocalisationSystem (= Foreign key and part of primary key)
Location1	nvarchar (255)	Either a named location selected from a thesaurus (e. g. 'Germany, Bavaria, Kleindingharting') or altitude range or other values (e. g. 100-200 m)
Location2	nvarchar (255)	Corresponding value to Location1 e.g. ID or URI of gazetteer or thesaurus
LocationAccuracy	nvarchar (50)	The accuracy of the determination of this locality
LocationNotes	nvarchar (MAX)	Notes on the location
DeterminationDate	smalldatetime	Date of the determination of the geographical localisation
DistanceToLocation	varchar (50)	Distance from the specified place to the real location of the collection event (m)
DirectionToLocation	varchar (50)	Direction from the specified place to the real location of the collection event (Degrees rel. to north)
ResponsibleName	nvarchar (255)	The name of the agent (person or organization) responsible for this entry. DefaultValue: [dbo].[CurrentUserName]()
ResponsibleAgentURI	varchar (255)	URI of the person or organisation responsible for the data (see e.g. module DiversityAgents)
Geography	geography	The geography of the localisation
AverageAltitudeCache	float	Calculated altitude as parsed from the location fields
AverageLatitudeCache	float	Calculated latitude as parsed from the location fields
AverageLongitudeCache	float	Calculated longitude as parsed from the location fields
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()
RecordingMethod	nvarchar (500)	The method or device used for the recording of the localisation

Table: CollectionEventProperty

A property of a collection site, e.g. exposition, slope, vegetation. May refer to Diversity Workbench module DiversityScientificTerms

Column	Data type	Description
CollectionEventID	int	Refers to the ID of CollectionEvent (= Foreign key and part of primary key)
PropertyID	int	The ID of the descriptor of the collection event, foreign key, see table Descriptor
DisplayText	nvarchar (255)	The text for the property as shown e.g. in a user interface
PropertyURI	varchar (255)	URI referring to an external datasource e.g. DiversityTerminology
PropertyHierarchyCache	nvarchar (MAX)	A cached text of the complete name of the descriptor including superior categories if present
PropertyValue	nvarchar (255)	The value of a captured feature e.g. temperature, pH, vegetation etc. If there is a range this is the lower or first value
ResponsibleName	nvarchar (255)	The name of the agent (person or organization) responsible for this entry.
ResponsibleAgentURI	varchar (255)	URI of the person or organisation responsible for the data (see e.g. module DiversityAgents)
Notes	nvarchar (MAX)	Notes about the property of the colletion site.
AverageValueCache	float	For numeric values - a cached average value according to the
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionEventSeries

The series whithin which collection events take place

Column	Data type	Description
SeriesID	int	Primary key. The ID for this expedition (= Primary key)
SeriesParentID	int	The ID of the superior expedition
Description	nvarchar (MAX)	The description of the expedition as it will be printed on e.g. the label
SeriesCode	nvarchar (50)	The user defined code for an expedition
Notes	nvarchar (MAX)	Notes about this expedition
Geography	geography	The geography of the collection event series
DateStart	datetime	The date and time when the collection event series started
DateEnd	datetime	The date and time when the collection event series ended
DateCache	datetime	The first date of the depending events, used for sorting the expeditions [controlled by the database]
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionEventSeriesImage

The images showing the sites of a collection event series, e.g. an expedition or sampling plot

Column	Data type	Description
SeriesID	int	Unique ID for the collection event series (= Foreign key and part of primary key)
URI	varchar (255)	The complete URI address of the image. This is only a cached value if ResourceID is available referring to the module DiversityResources
ResourceURI	varchar (255)	The URI of the resource (e.g. see module DiversityResources)
ImageType	nvarchar (50)	Type of the image, e.g. map
Notes	nvarchar (MAX)	Notes to this image concerning the collection event
Description	xml (MAX)	Description of the image
DataWithholdingReason	nvarchar (255)	If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionExternalDatasource

CollectionExternalDatasource document the sources of the names.

Column	Data type	Description
ExternalDatasourceID	int	An ID to identify an external data collection of collection specimen (primary key, the ID has no meaning outside of the DiversityWorkbench system)
ExternalDatasourceName	nvarchar (255)	The name of the data collection that has been integrated or can be linked to for further analysis
ExternalDatasourceVersion	nvarchar (255)	The version of this data collection (either official version number, or dates when the collection was integrated)
Rights	nvarchar (500)	A description of copyright agreements or permission to use data from the external database
ExternalDatasourceAuthors	nvarchar (200)	The persons or institutions responsible for the external database
ExternalDatasourceURI	nvarchar (300)	The URI of the database provider resp. the external database
ExternalDatasourceInstitution	nvarchar (300)	The institution responsible for the external database
InternalNotes	nvarchar (1500)	Additional notes concerning this data collection
ExternalAttribute_NameID	nvarchar (255)	The table and field name in the external data collection to which CollectionExternalID refers
PreferredSequence	tinyint	For selection in e.g. picklists: of several equal names only the name from the source with the lowest preferred sequence will be provided.
Disabled	bit	If this source should be disabled for selection of names e.g. in picklists
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionImage

The images showing the collection

Column	Data type	Description
CollectionID	int	Refers to the ID of Collection (= Foreign key and part of primary key)
URI	varchar (255)	The complete URI address of the image.
ImageType	nvarchar (50)	Type of the image, e.g. label
Notes	nvarchar (MAX)	Notes about the collection image
Description	xml (MAX)	Description of the image
DataWithholdingReason	nvarchar (255)	If the dataset is withhold, the reason for withholding the data, otherwise null
LogInsertedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogInsertedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionProject

The projects within which the collection specimen were placed

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
ProjectID	int	ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionSpecimen

The data directly attributed to the collection specimen

Column	Data type	Description
CollectionSpecimenID	int	Unique reference ID for the collection specimen record (primary key)
Version	int	The version of the dataset DefaultValue: (1)
CollectionEventID	int	Refers to the ID of CollectionEvent (= Foreign key and part of primary key)
CollectionID	int	ID of the Collection as stored in table Collection (= foreign key, see table Collection)
AccessionNumber	nvarchar (50)	Accession number of the specimen within the collection, e.g. "M-29834752"
AccessionDate	datetime	The date of the accession calculated from the entries in AccessionDay, -Month and -Year
AccessionDay	tinyint	The day of the date when the specimen was acquired in the collection
AccessionMonth	tinyint	The month of the date when the specimen was acquired in the collection
AccessionYear	smallint	The year of the date when the specimen was acquired in the collection
AccessionDateSupplement	nvarchar (255)	Verbal or additional accession date information, e.g. 'end of summer 1985', 'first quarter', '1888-1892'
AccessionDateCategory	nvarchar (50)	Category of the date of the identification e.g. "system", "estimated" (= foreign key, see in table xColl_DateCategory_Enum)
DepositorsName	nvarchar (255)	The name of the depositor(s) (person or organization responsible for deposition). Where entire collections are deposited, this should also contain the collection name (e.g. 'Herbarium P. Döbbler')
DepositorsAgentURI	varchar (255)	The URI of the depositor(s) (person or organization responsible for deposition)
DepositorsAccessionNumber	nvarchar (50)	Accession number of the specimen within the previous or original collection, e.g. 'D-23948'
LabelTitle	nvarchar (255)	The title of the label e.g. for printing labels.
LabelType	nvarchar (50)	Printed, typewritten, typewritten with handwriting added, entirely in handwriting, etc.
LabelTranscriptionState	nvarchar (50)	The state of the transcription of a label into the database: 'Not started', 'incomplete', 'complete'
LabelTranscriptionNotes	nvarchar (255)	User defined notes concerning the transcription of the label into the database
ExsiccataURI	varchar (255)	If specimen is an exsiccata: The URI of the Exsiccata series, e.g. as stored within the DiversityExsiccata module
ExsiccataAbbreviation	nvarchar (255)	If specimen is an exsiccata: Standard abbreviation of the exsiccata (not necessarily a unique identifier; editors or publication places may change over time)
OriginalNotes	nvarchar (MAX)	Notes found on the label of the specimen, by the original collector or from a later revision
AdditionalNotes	nvarchar (MAX)	Additional notes made by the editor of the specimen record, e. g. 'doubtful identification/locality'
ReferenceTitle	nvarchar (255)	The title of the publication where the specimen was published. Note this is only a cached value where ReferenceURI is present
ReferenceURI	varchar (255)	URI (e.g. LSID) of reference where specimen is published, e.g. referring to the module DiversityReferences
ReferenceDetails	nvarchar (50)	The exact location within the reference, e.g. pages, plates
Problems	nvarchar (255)	Description of a problem that occurred during data editing. Typically these entries should be deleted after help has been obtained. Do not enter scientific problems here; use AdditionalNotes for such permanent problems!
DataWithholdingReason	nvarchar (255)	If the dataset is withhold, the reason for withholding the data, otherwise null
InternalNotes	nvarchar (MAX)	Internal notes that should not be published e.g. on websites
ExternalDatasourceID	int	An ID to identify an external data collection of collection specimen (primary key, the ID has no meaning outside of the DiversityWorkbench system)
ExternalIdentifier	nvarchar (100)	The identifier of the external specimen as defined in the external datasource
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionSpecimenImage

The images of a collection specimen or of an identification unit within this specimen

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
URI	varchar (255)	The complete URI address of the image. This is only a cached value if ResourceID is available referring to the module DiversityResources
ResourceURI	varchar (255)	The URI of the image, e.g. as stored in the module DiversityResources.
SpecimenPartID	int	Optional: If the dataset is not related to a part of a specimen, the ID of a related part (= foreign key)
IdentificationUnitID	int	If image refers to only on out of several identification units for a specimen, refers to the ID of an IdentificationUnit for a CollectionSpecimen (= foreign key)
ImageType	nvarchar (50)	Type of the image, e.g. photograph
Notes	nvarchar (MAX)	Notes about the specimen image
Description	xml (MAX)	Description of the image
DataWithholdingReason	nvarchar (255)	If the dataset is withhold, the reason for withholding the data, otherwise null
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionSpecimenPart

Parts of a collection specimen. Includes a possible hierarchy of the parts

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
SpecimenPartID	int	ID of the collection specimen part (= part of Primary key).
DerivedFromSpecimenPartID	int	SpecimenPartID of the specimen from which the current specimen is derived from
PreparationMethod	nvarchar (MAX)	The method used for the preparation of the part of the specimen, e.g. the inoculation method for cultures
PreparationDate	datetime	The date and time when the part was preparated e.g when it was separated from the source object
AccessionNumber	nvarchar (50)	Accession number of the part of the specimen within the collection if it is different from the accession number of the specimen as stored in the table CollectionSpecimen, e.g. "M-29834752"
PartSublabel	nvarchar (50)	The label for a part of a specimen, e.g. if duplicats of a specimen have a separate number
CollectionID	int	ID of the Collection as stored in table Collection (= foreign key, see table Collection)
MaterialCategory	nvarchar (50)	Material category of specimen. Examples: 'herbarium sheets', 'drawings', 'microscopic slides' etc. (= foreign key, see table CollMaterialCategory_Enum) DefaultValue: N'specimen'
StorageLocation	nvarchar (255)	A code identifying the place where the specimen is stored within the collection. Frequently the accepted scientific name is used as storage location code.
Stock	float	Number of stock units if the specimen is stored in separated units e.g. several boxes or vessels (max. 255)
StockUnit	nvarchar (50)	If empty the stock is given as a count, else it contains the unit in which stock is expressed, e.g. µl, ml, kg etc.
StorageContainer	nvarchar (500)	The container in which the part is stored
Notes	nvarchar (MAX)	Notes concerning the storage of the sample
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionSpecimenProcessing

The processing that was applied to a collection specimen

Column	Data type	Description
CollectionSpecimenID	int	Refers to ID of CollectionSpecimen (= Foreign key and part of primary key)
ProcessingDate	datetime	Date and time of the start of the processing DefaultValue: getdate()
ProcessingID	int	ID of the processing. Refers to ProcessingID in table Processing (foreign key) DefaultValue: (1)
Protocoll	nvarchar (100)	The label of the processing protocoll
SpecimenPartID	int	Optional: If the dataset is related to a part of a specimen, the ID of a related part (= foreign key, see table CollectionSpecimenPart)
ProcessingDuration	varchar (50)	The duration of the processing including the unit (e.g. 5 min) or the end of the processing starting at the processingDate (e.g. 23.05.2008)
ResponsibleName	nvarchar (255)	Name of the person or institution responsible for the determination DefaultValue: [dbo].[CurrentUserName]()
ResponsibleAgentURI	varchar (255)	URI of the person or institution responsible for the determination (= foreign key) as stored in the module DiversityAgents.
Notes	nvarchar (MAX)	Notes about the processing
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionSpecimenRelation

The relations of a collection specimen to other collection specimen

Column	Data type	Description
CollectionSpecimenID	int	Unique reference ID for the collection specimen record (primary key)
RelatedSpecimenURI	varchar (255)	URI of the related specimen
RelatedSpecimenDisplayText	varchar (255)	The name of a related specimen as shown e.g. in a user interface
RelationType	nvarchar (50)	Type of the relation between the specimen (= foreign key, see table CollRelationType_Enum)
RelatedSpecimenCollectionID	int	ID of the Collection as stored in table Collection (= foreign key, see table Collection)
RelatedSpecimenDescription	nvarchar (MAX)	Description of the related specimen
Notes	nvarchar (MAX)	Notes on the relation to the specimen
IsInternalRelationCache	bit	If the relation represents a connection between specimen in this database DefaultValue: (1)
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: CollectionSpecimenTransaction

The transactions in which a specimen was involved

Column	Data type	Description
CollectionSpecimenID	int	Refers to ID of CollectionSpecimen (= Foreign key and part of primary key)
TransactionID	int	Unique ID for the transaction (= Foreign key and part of primary key)
SpecimenPartID	int	Optional: If the dataset is related to a part of a specimen, the ID of a related part (= foreign key, see table CollectionSpecimenPart)
IsOnLoan	bit	True if a specimen is on loan
LogInsertedBy	nvarchar (50)	Name of user who first entered (typed or imported) the data. DefaultValue: user_name()
LogInsertedWhen	smalldatetime	Date and time when the data were first entered (typed or imported) into this database. DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Name of user who last updated the data. DefaultValue: user_name()
LogUpdatedWhen	smalldatetime	Date and time when the data were last updated. DefaultValue: getdate()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: Identification

The identifications of the organisms within a specimen

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID	int	Refers to the ID of IdentficationUnit (= foreign key and part of primary key)
IdentificationSequence	smallint	The sequence of the identifications. The last identification (having the highest sequence) is regarded as valid DefaultValue: (1)
IdentificationDate	datetime	The date of the identification calculated from the entries in IdentificationDay, -Month and -Year
IdentificationDay	tinyint	The day of the identification event
IdentificationMonth	tinyint	The month of the identification event
IdentificationYear	smallint	The year of the identification event. The year may be empty if only the day or month are known.
IdentificationDateSupplement	nvarchar (255)	Verbal or additional identification date information, e.g. 'end of summer 1985', 'first quarter', '1888-1892'
IdentificationDateCategory	nvarchar (50)	Category of the date of the identification e.g. "system", "estimated" (= foreign key, see in table CollDateCategory_Enum)
VernacularTerm	nvarchar (255)	Name or term other than a taxonomic (= scientific) name, e.g. 'pine', 'limestone', 'conifer', 'hardwood'
TaxonomicName	nvarchar (255)	Valid name of the species (including the taxonomic author where available). Example: 'Rosa canina L.'
NameURI	varchar (255)	The URI of the taxonomic name, e.g. as provided by the module DiversityTaxonNames.
IdentificationCategory	nvarchar (50)	Category of the identification e.g. 'determination', 'confirmation', 'absence' (= foreign key, see table CollIdentificationCategory_Enum)
IdentificationQualifier	nvarchar (50)	Qualification of the identification e.g. "cf."," aff.", "sp. nov." (= foreign key, see table CollIdentificationQualifier_Enum)
TypeStatus	nvarchar (50)	If identification unit is type of a taxonomic name: holotype, syntype, etc. (= foreign key, see table CollTypeStatus_Enum)
TypeNotes	nvarchar (MAX)	Notes concerning the typification of this specimen
ReferenceTitle	nvarchar (255)	Publications or authoritative opinions of scientist used during the identification process. Example: enter 'Schmeil-Fitschen 1995' if this field flora was used.
ReferenceURI	varchar (255)	The URI of the reference e.g. as provided by the module DiversityReferences
ReferenceDetails	nvarchar (50)	The exact location within the reference, e.g. pages, plates
Notes	nvarchar (MAX)	User defined notes, e.g. the reason for a re-determination / change of the name, etc.
ResponsibleName	nvarchar (255)	Name of the person or institution responsible for the determination DefaultValue: [dbo].[CurrentUserName]()
ResponsibleAgentURI	varchar (255)	URI of the person or institution responsible for the determination (= foreign key) as stored in the module DiversityAgents.
LogCreatedWhen	datetime	Date and time when the dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Login of the user who created the dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	Date and time when the dataset was changed DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Login of the user who changed the dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: IdentificationUnit

Organism that is present in or on a collection specimen

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID	int	ID of the identification unit (= part of Primary key). Usually one of possibly several organisms present on the collection specimen. Example: parasite with hyperparasite on plant leaf = 3 units,
LastIdentificationCache	nvarchar (255)	The last identification as entered in table Identification
FamilyCache	nvarchar (255)	A cached value of the family of the taxon of the last identification. Can be set by the editor if NameURI in table Identification is NULL, otherwise set by the system.
OrderCache	nvarchar (255)	A cached value of the order of the taxon of the last identification. Can be set by the editor if NameURI in table Identification is NULL, otherwise set by the system.
TaxonomicGroup	nvarchar (50)	Taxonomic group the organism identified by this unit belongs to. Groups listed in table CollTaxonomicGroup_Enum (= foreign key)
OnlyObserved	bit	True if the organism was only observed rather than collected. It is therefore not present on the preserved specimen. Example: Tree under which the collected mycorrhizal fungus grew. DefaultValue: (0)
RelatedUnitID	int	The IdentificationUnitID of the organism or substrate, on which this organism is growing (= foreign key)
RelationType	nvarchar (50)	The relation of an unit to its substrate, e.g. parasitism, symbiosis etc. as stored in CollRelationType_Enum (= foreign key)
ColonisedSubstratePart	nvarchar (255)	If a substrate association exists: part of the substrate that is affected in the interaction (e.g. 'leaves' if a fungus is growing on the leaves of an infected plant)
LifeStage	nvarchar (255)	Examples: 'II, III' for spore generations of rusts or 'seed', 'seedling' etc. for higher plants
Gender	nvarchar (50)	The gender of the identification unit, e.g. 'male'
NumberOfUnits	smallint	The number of units of this identification unit, e.g. 400 beetle in a bottle
ExsiccataNumber	nvarchar (50)	If specimen is an exsiccata: Number of current specimen within the exsiccata series
ExsiccataIdentification	smallint	Refers to the IdentificationSequence in Identification (= foreign key). The name under which the collection specimen resp. this unit is published within an exsiccata.
UnitIdentifier	nvarchar (50)	An identifier for the identification of the unit e.g. a number painted on a tree within an experimental plot
UnitDescription	nvarchar (50)	Description of the unit, esp. if not the an organism but parts or remnants of it were present or observed, e.g. a nest of an insect or a song of a bird
Circumstances	nvarchar (50)	Circumstances of the occurence of the organism
DisplayOrder	smallint	The sequence in which the units within this specimen will appear on e.g. a label where the first unit may be printed in the header and others in the text below. 0 means the unit should not appear on a label. DefaultValue: (1)
Notes	nvarchar (MAX)	Further information on the identification unit or interaction, e. g. infection symptoms like 'producing galls'
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: IdentificationUnitAnalysis

The analysis values taken from an identification unit

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID	int	Refers to the ID of IdentficationUnit (= foreign key and part of primary key)
AnalysisID	int	Analysis ID, foreign key of table Analysis.
AnalysisNumber	nvarchar (50)	Number of the analysis
AnalysisResult	nvarchar (MAX)	The result of the analysis
ExternalAnalysisURI	varchar (255)	An URI for an analysis as defined in an external datasoure
ResponsibleName	nvarchar (255)	Name of the person or institution responsible for the determination DefaultValue: [dbo].[CurrentUserName]()
ResponsibleAgentURI	varchar (255)	URI of the person or institution responsible for the determination (= foreign key) as stored in the module DiversityAgents.
AnalysisDate	nvarchar (50)	The date of the analysis
SpecimenPartID	int	ID of the part of a specimen (optional, Foreign key) if the analysis was done with a part of the specimen (see table CollectionSpecimenPart).
Notes	nvarchar (MAX)	Notes concerning this analysis
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: IdentificationUnitGeoAnalysis

The geographical position or region of an organism at a certain time

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID	int	Refers to the ID of IdentficationUnit (= foreign key and part of primary key)
AnalysisDate	datetime	The date of the analysis
Geography	geography	The geography of the identification unit according to WGS84, e.g. a point (latitide, longitude and altitude)
Geometry	geometry (MAX)	The geometry of the identifiction unit, e.g. an area
ResponsibleName	nvarchar (255)	Name of the person or institution responsible for the determination
ResponsibleAgentURI	varchar (255)	URI of the person or institution responsible for the determination (= foreign key) as stored in the module DiversityAgents.
Notes	nvarchar (MAX)	Notes concerning this analysis
LogCreatedWhen	datetime	The time when this dataset was created
LogCreatedBy	nvarchar (50)	Who created this dataset
LogUpdatedWhen	datetime	The last time when this dataset was updated
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: IdentificationUnitInPart

The list of the organisms that are found in a part of the specimen

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
IdentificationUnitID	int	ID of the identification unit (= part of Primary key). Usually one of possibly several organisms present on the collection specimen. Example: parasite with hyperparasite on plant leaf = 3 units,
SpecimenPartID	int	ID of the part of a specimen (optional, Foreign key) if the identification unit is located on a part of the specimen (see table CollectionSpecimenPart).
DisplayOrder	smallint	The sequence in which the units within this part will appear on e.g. a label where the first unit may be printed in the header and others in the text below. 0 means the unit should not appear on a label. DefaultValue: (1)
Description	nvarchar (500)	A description of the unit, esp. if not a whole unit but e.g. parts of it are stored in the collection, e.g. a nest of a bird
LogInsertedBy	nvarchar (50)	Name of user who first entered (typed or imported) the data. DefaultValue: user_name()
LogInsertedWhen	smalldatetime	Date and time when the data were first entered (typed or imported) into this database. DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Name of user who last updated the data. DefaultValue: user_name()
LogUpdatedWhen	smalldatetime	Date and time when the data were last updated. DefaultValue: getdate()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: LocalisationSystem

The geographic localisation systems, e.g. coordinates

Column	Data type	Description
LocalisationSystemID	int	Unique ID for the localisation system (= Primary key)
LocalisationSystemParentID	int	LocalisationSystemID of the superior LocalisationSystem
LocalisationSystemName	nvarchar (100)	Name of the system used for the determination of the place of the collection, e. g. Gauss-Krüger, MTB, GIS
DefaultAccuracyOfLocalisation	nvarchar (50)	The default for the accuracy of values that can be reached with this method
DefaultMeasurementUnit	nvarchar (50)	The default measurement unit for the localisation system, e.g. m, geograpic coordinates
ParsingMethodName	nvarchar (50)	Internal value, specifying a programming method used for parsing text in fields Location1/Location2 in table CollectionLocalisation
DisplayText	nvarchar (50)	Short abbreviated description of the localisation system as displayed in the user interface
DisplayEnable	bit	Specifies if this item is enabled to be used within the database. LocalisationSystems can be disabled to avoid seeing them, but to keep the definition for the future.
DisplayOrder	smallint	The order in which the entries are displayed. The order may be changed at any time, but all values must be unique.
Description	nvarchar (255)	Description of the localisation method
DisplayTextLocation1	nvarchar (50)	Short abbreviated description of the attribute Location1 in the table CollectionGeography as displayed in the user interface
DescriptionLocation1	nvarchar (255)	Description of the attribute Location1 in the table CollectionGeography as displayed in the user interface
DisplayTextLocation2	nvarchar (50)	Short abbreviated description of the attribute Location2 in the table CollectionGeography as displayed in the user interface
DescriptionLocation2	nvarchar (255)	Description of the attribute Location2 in the table CollectionGeography as displayed in the user interface
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: Processing

The processings of the specimen

Column	Data type	Description
ProcessingID	int	ID of the processing (Primary key)
ProcessingParentID	int	The ID of the superior type of the processing
DisplayText	nvarchar (50)	The display text of the processing as shown e.g. in a user interface
Description	nvarchar (MAX)	Description of the processing
Notes	nvarchar (MAX)	Notes about the processing
ProcessingURI	varchar (255)	An URI for a processing as defined in an external datasource
OnlyHierarchy	bit	If the entry is only used for the hierarchical arrangement of the entries DefaultValue: (0)
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: ProcessingMaterialCategory

The processings that are possible for a certain material category

Column	Data type	Description
ProcessingID	int	ID of the processing. Refers to ProcessingID in table Processing (foreign key) DefaultValue: (1)
MaterialCategory	nvarchar (50)	Material category of specimen. Examples: 'herbarium sheets', 'drawings', 'microscopic slides' etc. DefaultValue: N'specimen'
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: Property

The list of the properties that can be specified for the collection site

Column	Data type	Description
PropertyID	int	Unique ID for the localisation system (= Primary key)
PropertyParentID	int	LocalisationSystemID of the superior LocalisationSystem
PropertyName	nvarchar (100)	Name of the system used for the determination of the place of the collection, e. g. Gauss-Krüger, MTB, GIS
DefaultAccuracyOfProperty	nvarchar (50)	The default for the accuracy of values that can be reached with this method
DefaultMeasurementUnit	nvarchar (50)	The default measurement unit for the characterisation system, e.g. pH
ParsingMethodName	nvarchar (50)	Internal value, specifying a programming method used for parsing text in fields Location1/Location2 in table CollectionLocalisation
DisplayText	nvarchar (50)	Short abbreviated description of the localisation system as displayed in the user interface
DisplayEnabled	bit	Specifies if this item is enabled to be used within the database. LocalisationSystems can be disabled to avoid seeing them, but to keep the definition for the future.
DisplayOrder	smallint	The order in which the entries are displayed. The order may be changed at any time, but all values must be unique.
Description	nvarchar (255)	Description of the localisation method
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: Transaction

Transactions like loan, borrow, gift, exchange etc. of specimen if they are e.g. permanently or temporary transfered from one collection to another

Column	Data type	Description
TransactionID	int	Unique ID for the transaction (= Primary key)
ParentTransactionID	int	The ID of a preceeding transaction of a superior transaction if transactions are organized in a hierarchy
TransactionType	nvarchar (50)	Type of the transaction e.g. gift in or out, exchange in or out, purchase in or out DefaultValue: N'exchange'
TransactionTitle	nvarchar (200)	The title of the transaction as e.g. shown in an user interface
ReportingCategory	nvarchar (50)	A group defined for the transaction, e. g. a taxonomic group as used for exchange balancing
AdministratingCollectionID	int	ID of the collection thas is responsible for the administration of the transaction.
MaterialDescription	nvarchar (MAX)	ID of the project to which the transaction belongs (Projects are defined in DiversityProjects)
MaterialCategory	nvarchar (50)	Material category of specimen. Examples: 'herbarium sheets', 'drawings', 'microscopic slides' etc. DefaultValue: N'specimen'
MaterialCollectors	nvarchar (MAX)	The collectors of the material
FromCollectionID	int	The ID of the collection from which the specimen were transfered, e.g. the donating collection of a gift
FromTransactionPartnerName	nvarchar (255)	Name of the person or institution from which the specimen were transfered, e.g. the donator of a gift
FromTransactionPartnerAgentURI	varchar (255)	The URI of the transaction partner (see e.g. module DiversityAgents)
FromTransactionNumber	nvarchar (50)	Number or code by which a transaction may be recorded by the administration of the source of the specimen, e.g. the donating collection of a gift
ToCollectionID	int	The ID of the collection to which the specimen were transfered, e.g. the receiver of a gift
ToTransactionPartnerName	nvarchar (255)	Name of the person or institution to which the specimen were transfered, e.g. the receiver of a gift
ToTransactionPartnerAgentURI	varchar (255)	The URI of the transaction partner (see e.g. module DiversityAgents)
ToTransactionNumber	nvarchar (50)	Number or code by which a transaction may be recorded by the administration of the destination of the specimen, e.g. the receiving collection of a gift
NumberOfUnits	smallint	The number of units that were (initially) included in the transaction
Investigator	nvarchar (50)	The investigator for whose study a transacted material was sent
TransactionComment	nvarchar (MAX)	Comments about the exchanged material addressed to the transaction partner
BeginDate	datetime	Date when the transaction started
AgreedEndDate	datetime	End of the transaction period, e.g. if the time for borrowing the specimen is restricted
ActualEndDate	datetime	Actual end of the transaction when e.g. the borrowed specimen were returned to the owner
InternalNotes	nvarchar (MAX)	Internal notes about this transaction, not to be published e.g. on a web page
ResponsibleName	nvarchar (255)	The person responsible for this transaction
ResponsibleAgentURI	varchar (255)	The URI of the person, team or organisation responsible for the data (see e.g. module DiversityAgents)
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: TransactionDocument

The history of transactions resp. the documents connected to the transactions

Column	Data type	Description
TransactionID	int	Unique ID for the Transaction, refers to table Transaction (= Part of primary key and foreign key)
Date	datetime	The date of the event of a transaction
TransactionText	nvarchar (MAX)	The text of a transaction document
TransactionDocument	image (2147483647)	A scanned document connected to this transaction event
InternalNotes	nvarchar (MAX)	Internal notes about this transaction event
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Footnotes: The following conventions and abbreviations have been used in the tables: Columns of primary key:underlined

---

Project related tables

The access to the data is managed via projects where every collection specimen may be included in several projects. The details about projects and users are stored in separate modules while DiversityCollection contains the tables UserProxy and ProjectProxy to allow a independent administration of the basic functions related to projects and users.

Table: CollectionProject

The projects within which the collection specimen were placed

Column	Data type	Description
CollectionSpecimenID	int	Refers to the ID of CollectionSpecimen (= Foreign key and part of primary key)
ProjectID	int	ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: ProjectAnalysis

The types of the analysis that are available for a project

Column	Data type	Description
AnalysisID	int	ID of the analysis (Primary key)
ProjectID	int	ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: ProjectProcessing

The types of processing available within a project

Column	Data type	Description
ProcessingID	int	ID of the Processing (Primary key)
ProjectID	int	ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: ProjectProxy

The projects as stored in the module DiversityProjects

Column	Data type	Description
ProjectID	int	ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
Project	nvarchar (50)	The name or title of the project as shown in a user interface (Projects are defined in DiversityProjects)
ImageDescriptionTemplate	xml (MAX)	Template for the description of images
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: ProjectUser

The projects that a user can access

Column	Data type	Description
LoginName	nvarchar (50)	A login name which the user uses for access the DivesityWorkbench, Microsoft domains, etc..
ProjectID	int	ID of the project to which the specimen belongs (Projects are defined in DiversityProjects)
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: UserProxy

The user as stored in the module DiversityUsers

Column	Data type	Description
LoginName	nvarchar (50)	A login name which the user uses for access the DivesityWorkbench, Microsoft domains, etc..
CombinedNameCache	nvarchar (255)	The short name of the user, e.g. P. Smith
UserURI	varchar (255)	URI of a user in a remote module, e.g. refering to UserInfo.UserID in database DiversityUsers
AgentURI	varchar (255)
Queries	xml (MAX)	Queries created by the user
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Footnotes: The following conventions and abbreviations have been used in the tables: Columns of primary key:underlined

Annotations

For Users without access to the main data, the table Annotation provides the possiblity to add annotations to collection events, collection specimen, identification units and collection specimen parts

Table: Annotation

Annotations to datasets in the database

Column	Data type	Description
AnnotationID	int	ID of the annotation (Primary key)
ReferencedAnnotationID	int	If an annotation refers to another annotation, the ID of the referred annotation
AnnotationType	nvarchar (50)	The type of the annotation as defined in AnnotationType_Enum, e.g. Reference
Title	nvarchar (50)	Title of the annotation
Annotation	nvarchar (MAX)	The annotation entered by the user
URI	varchar (255)	The complete URI address of a resource related to the annotation. May be link to a module, e.g. for the annotation type reference
ReferenceDisplayText	nvarchar (500)	The title of the reference. If the entry is linked to an external module like DiversityReferences, the cached display text of the referenced dataset
ReferenceURI	varchar (255)	If the entry is linked to an external module like DiversityReferences, the link to the referenced dataset
SourceDisplayText	nvarchar (500)	The name of the source. If the entry is linked to an external module like DiversityAgents, the cached display text of the referenced dataset
SourceURI	varchar (255)	If the entry is linked to an external module like DiversityAgents, the link to the referenced dataset
IsInternal	bit	If an annotation is restricted to authorized users of the database
ReferencedID	int	The ID of the dataset in the table the annotation refers to
ReferencedTable	nvarchar (500)	The name of the table the annotation refers to
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Entity tables

For adaption to a context the descriptions, titles, visibility etc. of tables, columns etc. in the database can be changed according to the definitions within the context. Use these tables e.g. to document the visibility of certain parts of the database in a user interface like a mobile device or to translate the descriptions etc. in any language.

Table: Entity

The entities in an application e.g. the tables and columns in a database

Column	Data type	Description
Entity	varchar (500)	The name of the entity, e.g. Table.Column.Content within the database or a unique string for e.g. a message within the DiversityWorkbench e.g. "DiversityWorkbench.Message.Connection.NoAccess", PK
DisplayGroup	nvarchar (50)	If DiversityWorkbench entities should be displayed in a group, the name of the group
Notes	nvarchar (MAX)	Notes about the entity
Obsolete	bit	True if an entity is obsolete. Obsolete entities may be kept to ensure compatibility with older modules
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: EntityRepresentation

The description of the entity in a certain context in different languages

Column	Data type	Description
Entity	varchar (500)	The name of the entity. Foreign key, relates to table Entity
LanguageCode	nvarchar (50)	ISO 639: 2-letter codes for the language of the content
EntityContext	nvarchar (50)	The context for the representation, e.g. "Exchange with ABCD", "collection management" or "observation" as defined in table EntityContext_Enum
DisplayText	nvarchar (50)	The text for the entity as shown e.g. in a user interface
Abbreviation	nvarchar (20)	The abbreviation for the entity as shown e.g. in a user interface
Description	nvarchar (MAX)	The description of the entity
Notes	nvarchar (MAX)	Notes about the representation of the entity
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Table: EntityUsage

The usage of an entity in a certain context, e.g. hidden, readonly

Column	Data type	Description
Entity	varchar (500)	The name of the entity. Foreign key, relates to table Entity
EntityContext	nvarchar (50)	The context for the representation, e.g. "Exchange with ABCD", "collection management" or "observation" as defined in table EntityContext_Enum
Accessibility	nvarchar (50)	If the access of entity is resticted to e.g. read only or it can be edited without restrictions
Determination	nvarchar (50)	If a value is determined e.g. by the system or the user
Visibility	nvarchar (50)	If the entity is visible or hidden from e.g. a user interface
PresetValue	nvarchar (500)	If a value is preset the value resp. SQL statement for the value, e.g. 'determination' for identifications when using a mobile device during an expedition
Notes	nvarchar (MAX)	Notes about the usage of the entity
LogCreatedWhen	datetime	The time when this dataset was created DefaultValue: getdate()
LogCreatedBy	nvarchar (50)	Who created this dataset DefaultValue: user_name()
LogUpdatedWhen	datetime	The last time when this dataset was updated DefaultValue: getdate()
LogUpdatedBy	nvarchar (50)	Who was the last to update this dataset DefaultValue: user_name()
RowGUID	uniqueidentifier	DefaultValue: newsequentialid()

Footnotes: The following conventions and abbreviations have been used in the tables: Columns of primary key:underlined

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Template for enumeration tables

Unfortunately, some labels in the diagram are in German. “Spaltenname” translates to “column name”, “Datentyp-Kurzform” to “data type”, and “Beschreibung” to “column description”.

Overview including all enumeration tables in the database

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Known problems

URI for connection to DiversityTaxonNames, DiversityAgents, DiversityReferences and DiversityGazetteer.

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